September 2021 Board Minutes

September 8, 2021

     A regular meeting of the Madrid Town Board was called to order at 6:30 P.M. in the town office.

      Members Present: Tony Cooper, Garry Wells, David Fisher, Alex Smith, Kevin Finnegan, Bill Barkley -Hwy. Supt., Zoe Hawkins- Town Clerk.

     Also Present: Kevin Acres, Bob Henninger, Colin Nicol, Morgan and Jon Curtis, Steve Rookey, Tina Burke, Anna Campbell, and Dennis Moore. 

     Public Comment:  Bob Henninger came to discuss water quality issues on Caroline Street, due to waterline being a dead end. The water is often not clear, and has an Iron level 2.5 times higher than the states recommended iron levels. Tina Burke said she has a whole house filtration system, and has had to replace several appliances over the last couple of years due to the damage the water has caused. Bill has tried flushing the lines more frequently, to help with the issue. Water pressure is also a problem, due to the water being in 1 inch lines.  Bob said he has spoken with engineers who believe that a loop would help solve the problem. The ARPA money that is available to the town, can be used for infrastructure, and Bob suggested that be used to fix the water issue on Caroline street. Bill said he doesn’t have the man power or equipment to do this project,  and said a contractor would have to be hired. It will probably be a 3 or 4 year project. The board told Bill to begin looking into different options, and have something to report for this issue at the next meeting.

      Kevin Acres gave an update on county business, he said the census is back, and Madrid is up approximately 30 people.

     The planning board rescheduled their monthly meeting, to September 13th, they are waiting on the County decision on the vet clinic.

     Anna Campbell suggested that the town should recognize the young person who cleaned the graffiti off of Bucks Bridge, as well as another young person who saved the life of his friend.

     Assessor: School Tax bills are out. Amy is meeting Erin Gratch, who is another assessor that is going to help her with the reval process. Amy is hoping to meet with her the 13th, or the 20th of September.

       MDMS: Anna reported that MDMS celebrated their 5th year of live events this summer. They held 7 nights of live musicians and entertainment in the park. They had 0 covid cases linked to the summer series. Choosing not to serve hot foods was received well by the public. Musicians were proved to the Towns 4th of July celebration, and the Libraries children event. All expenses were covered for 2021, and MDMS has a startup for 2022. There will be a 2022 winter series, January, February, and March dates will be announced. David has reached out to Boces, hoping to have students who need to do community service build the new band stand.  MDMS will hold a free prom formal wear even in March of 2022. Tony Signed a grant letter for MDMS. There was a motion made by the David Fisher, 2nd by Garry wells to allow Anna to turn in bills for the youth program, for up to $400.00 per year. All were in favor of this.

     The board reviewed the monthly report, Kevin Finnegan made a motion, 2nd by David Fisher to acknowledge receipt of monthly report. All were in favor.

     The board reviewed the monthly Bills General #230-248, for $8,011.02, Anna asked for approval on bill #248 for $103.34  at the meeting , and the board agreed to add it to the monthly bills.  Highway #126-137 for $156,275.34,  Water #59-64 for $920.57, Sewer #57-64 for $2,023.68, Lighting #9 for $1,199.38, and Trust & Agency #9 for $5,208.50. Kevin Finnegan made a motion, second by Garry Wells to pay the bills. All were in favor.

     Communications: NYS Teamsters Council Health and Hospital Fund offering a one time funding of HRA accounts for eligible participants.

     Associations of Towns Dues for 2022, $800.00.

     Aquastore will be doing their 1 year tank inspections, October 8th at 10 AM.

     NYS comptroller notice for an extra $683.54 on ARPA funds.

     Kevin Finnegan made a motion, second by Garry Wells promoting Constitution week September 17-23. All were in favor    

     Highway:  Jones and Smiths Corners Rd have been ground, and will have chip seal added.

      The generator at the sewer plant is having a charging problem, Bills general repair is working on it currently.

     The payloader is ready to be delivered, total balance due on it is $122,454.00 and this will be paid in cash.

     Bill sold surplus equipment on auctions international, for a total of $14,494.50.

     Salt is at $65 a ton, which is down from 71 per ton last year.

     Old Business: Looking into contracting with Potsdam Humane Society.

     Still waiting to hear from NYPA about LED lighting.

     Bill got a quote for a security system, of $5,385.84 from Barkleys lock and safe, he is waiting on one more quote before a decision is made.

     New Business: Looking at and considering budget for 2022, a meeting date will be set for this.

            Kevin Finnegan made a motion, 2nd by David FIsher to approve the minutes of the August 11, 2021 meeting. All were in favor.

     Next regular meeting will be Wednesday October 13, 2021 at 6:30 PM.

     Kevin Finnegan made a motion to adjourn the meeting at 8:24 PM.

     ____________________________

     Zoe Hawkins, Town Clerk

August 11, 2021 Board Minutes

August 11, 2021

     A regular meeting of the Madrid Town Board was called to order at 6:33 P.M. in the Town Office.

     Members present: Tony Cooper, Garry Wells, Kevin Finnegan, Alex Smith, Bill Barkley Hwy. Supt., Zoe Hawkins- Town Clerk.

     Absent: David Fisher.

     Also Present: Allison Barkley, Dennis Moore, Collin Nicol.

     Public Comment: A letter has been sent, and accepted by the Housing Counsel to use up the remaining funds, and finish the current project.

     Plans for the Vet Clinic to be built have been submitted to the county.

     No Assessor report for July.

     MDMS: Audience numbers are good, 20-30 people are choosing to remain in or at their car  for their own safe distance and comfort. MDMS has AUG  11th and 18th as our last published Summer Series dates. We still have Aug 28th reserved for any make update or a late notice  special performance. MDMS has no current plans to host a fall dance or performances for September or rest of 2021.

      Attorney: Abstract done for the Hulls property, it has been sent to Bill Hulls attorney, waiting on closing documents.

     Allison Barkley came in to speak about getting Wifi, and an updated security system for the Community Building. Wifi would be good for community events so they could be streamed, and good for people who don’t have Wifi access at home. Bill is going to get 2 more quotes for a security system for the park to be reviewed by the board.

     Collin Nicol has some concerns with his water appearing dirty.  The Department of health says that the water has met its safety standards.

     The board reviewed the monthly report, Kevin Finnegan made a motion, 2nd by Garry Wells to acknowledge receipt of monthly report. All were in favor.

     The board reviewed  the monthly bills, General # 202-229 for $7,477.16, Highway #115-125 for $16,307.60, Water #49-58 for $2,283.60, Sewer # 51-56 for $4,383.85, Lighting #8 for $1,278.65, and Trust & Agency #8 $5,208.50. Garry Wells made a motion to pay the bills, 2nd by Alex Smith. All were in favor.

     Communications:  The town got The Bank note from Community bank to pay the interest/principal on the library loan, which is $7,000.00

     A letter has been written for the Library so they can get a apply for a grant to have the community room Kitchen remodeled.

     NYS Justice Court Fund for May 2021, Town- $1,074.00 and State- $2,336.00

     3rd Quarter sales tax was $106,862.52 which is up $20,000 compared to 2020. $85,000 will go to highway, the remaining amount will go to the general account.

      The board members each received an invite to the rescue squad banquet on September 17th.

      Highway: The county is paving County Route 30.

      The payloader is expected for delivery on 9/15.

      Power authority is going to repair all the roads that have been damaged from their equipment once the powerline project is complete.

     Bill has had all the surplus equipment placed on Auctions International.

     Bill, and the personnel committee will be interviewing people for the Highway dept. position.

     Old Business: A resolution to bond for the payloader for the town was approved if needed. A motion was made by Alex Smith, 2nd by Garry Wells, all were in favor of this.  

     Ilya Kholodenko from NYPA has Tonya Dougal Pushing National Grid to get a cost & Data for the streetlights.

     ARPA money has been received, this can be used for roads.

     New Business: Considering Budget for 2022.

       Kevin Finnegan made a motion, 2nd by Alex Smith to approve the minutes of the July 14th, 2021 meeting. All were in favor.

     Next regular meeting will be Wednesday, September 8th at 6:30 PM.

     Kevin Finnegan made a motion to adjourn the meeting at 7:29 PM.

____________________________

Zoe Hawkins, Town Clerk

April 2021 Planning Board Minutes

Town of Madrid Planning Board Minutes

April 2021

Date: April 1, 2021
Time: 6:30
Note: This meeting is being conducted remotely via Zoom due to concerns around the transmission of
the Covid 19 virus.
Attendees: Joe Finnegan Chr., Allen Kelly Sec., Tony Cooper Sup., Wayne Day, Bruce Durant, Bill Hull.
The minutes for the month of march were distributed electronically previously to members for
review. A motion to accept the minutes as written was made by Wayne Day and seconded by Bruce
Durant. The minutes were then accepted by unanimous consent of the members present.
Old Business: The Veterinary Clinic proposed for the location on Rte 310 needs to provide more
detailed plans and drawings to be forwarded to the County Planning Office for review. Their consent
will be required along with the Town Planning Board’s as the proposed project is located on a County
highway. Tony Cooper agreed to inform Jeff Gilson of the this need so as to facilitate the review
process and enable it to go forward expeditiously.
Re: Proposed Solar site on the Chipman Corners road has started although no site work has yet begun.
Re: Former Watson’s Chevrolet Building has been partially demolished and is now rubble with the
exception of the block structure which remains standing. Due to financial concerns, Alice Reed has
been unable to continue with the removal which is an expensive endeavor. She has told a board
member that she has made arrangements with someone to help her to accomplish this in the future.
It is a large structure and the associated costs are appreciable. The board notes her efforts to date and
is hopeful that more progress will happen with the improvement of the weather in the Spring.
Re: Michael Middlemiss residence remains in very bad shape. Although some litter has been cleared
from the front yard much is still there. The entire backyard is very unsightly and unkept. This property
is owned by Trudy Lawrence and she has been informed of the need for it to be attended to.
Bill Hulll stated that he will be attending a Town Board Meeting to discuss the land transfers/Grant
that he has proposed along with changing Elm Street to. A 1 way Street in the future. This would also.
Involve the County because it is located on a County Highway also. It is believed it would help with
traffic congestion and parking on the public square also.
Tony Copper reported that the Town has retained Colin Loomis as the new. Attorney for the Town of
Madrid. He is originally from Waddington and went to School at Madrid-Waddington as a child.
It was agreed that Planning Board would resume meetings in person at the Town Offices in the month
of May. The Town Board is reportedly scheduled to do so also
Bill Hull made a motion to Adjourn and Bruce Durant Seconded the motion.
The meeting was adjourned at 7:04.

June 2021 Planning Board Minutes

Meeting June 3, 2021

Meeting began at 6:32
Attendees: Joe Finnegan Chr., Allen Kelly Sec., Bill Hull, Bruce Durant
Wayne Day: excused
Absent: Jeff Gilson Code Enforcement.
Minutes: Minutes were distributed for review electronically prior to the meeting. A motion to accept the
minutes as written was made by Bill Hull and seconded by Bruce Durant.
Some progress at the Middlemiss residence has been noticed now. Much of the debris in the front yard
has been removed and some in the backyard has also been taken away.
Alice Reed will do what she can with the Watson property. She reportedly has help to cart away much of
the debris from the old building that has been knocked down.
The status of other properties and Court proceedings is not known. No report from Code Enforcement
is available at this time.
Building of a store and a church at the power museum property is currently being undertaken.
No other matters were before the board this night for consideration.
A motion to adjourn the meeting was made by Bruce Durant and seconded by Bill Hull.
He meeting was adjourned at 6:45.

July 2021 Planning Board Minutes

Attendees: Joe Finnegan Chr., Allen Kelly Sec., Wayne Day, Bruce Durant, Bill Hull,
Jeff Gilson Code Enforcement.
Absent:
Others:
The minutes for the month of June were previously distributed via Email for review by Board Members
prior to tonight’s meeting. A motion to accept the minutes for the Month of June as written was made
by Bruce Durant and seconded by Wayne Day. The minutes were then approved by a vote of unanimous
consent.
New Business: Joe Said he got a letter about Solar Projects and a request for the minutes of the Planning
Board. Secretary will look into this matter and try to provide this information.
Brooke Pryce: is interested in building a small building for her a cleaning service business.
It appears their property is zoned R/A and there is no reason that this could not be done there.
Secretary will write her a letter requesting drawings of her proposed building with setbacks as this will
have to be sent to the county for review as it is adjacent to a county road.
JP Fetterly is interested in a body repair shop at his home on the Jenner Road.
There is a party interested in building a solar farm on a property adjacent to The Cemetery along the
river off Main Street. That property is zoned R/H and cannot be used for commercial solar as per that
designation.
Elm Street is still congested and dangerous when large trucks transit that bend in the road. Bill Hull has
Given property to the Town for parking out in front of the Blue House Restaurant. More needs to be
done by the Town Board to facilitate changing the parking area. Changing El. Street to a one way street
is a possibility that might be considered in the future. It is believed that this could help relieve traffic
congestion in the downtown area somewhat with the addition of more parking spaces in front of the
blue house restaurant.
Motion to Close the meeting By Allen Kelly seconded by Bruce Durant.
Meeting Adjourned at 7:13.

June 9, 2021 Minutes

June 9, 2021

     A regular meeting of the Madrid Town Board was called to order was called to order at      6:30 P.M. in the Town Office.

     Members present: Tony Cooper, Garry Wells, Kevin Finnegan, David Fisher, Alex Smith, Bill Barkley- Highway Supt. Zoe Hawkins- Town Clerk.

     Also Present: Anna Campbell, Jeff Gilson, Tammy Hawkins.

     Public Comment:  Housing counsel has stated there is excess money, enough to do one more project, the town has asked for an extension to complete the last project, and use up the remaining funds.

     Code Enforcement: Jeff Gilson said he has completed 18 permits so far this year.  Some of the properties he has cited owners for have begun to show some cleanup progress. No update on the proposed vet clinic.

     Assessor: Amy Hunt reported that Grievance Day was Wednesday, May 27 between 4pm – 8pm and all went well. We had a total of 3 grievances, which were all from SLIC. After she sent out all the “Change Notices”, she received calls and met with taxpayers. Amy was able to explain why their assessment increased and they appeared to be satisfied with my explanation. Amy thought she was going to have at least 1 in person grievance. He felt his assessment was too high for his brand new home. He gave me a list of comparable for review. She gave him the grievance paperwork and for him to return it to me filled out. She never received the paperwork back from him and he never came to grievance night.

     MDMS: CDC guidelines have been released, and the MDMS will adjust as guidelines ease requirements. Anna has a site visit planned with Josh and Bill Barkley and are hoping to move the picnic tables under the pavilion as little as possible. The fundraiser and sign selling is very successful, and the SLC grant funding has arrived. If there is any extra paving material available, Anna has suggested it be used to put some by the park shed doorway, to make it easier to roll equipment in and out of. MDMS is hoping to have a float in the 4th of July parade.

     The board reviewed the monthly report. David Fisher made a motion, second by Garry Wells to acknowledge receipt of the monthly report. All were in favor.

      The board reviewed the monthly bills, General #134-168 in the amount of $13,661.86, Highway #88-102 for the amount of $27,253.93, Water #33-40 in the amount of $2,204.91, Sewer #35-40 in the amount of $1,745.80, Lighting #6 for $1,219.81, and Trust & Agency #6 for $5,208.50. Kevin Finnegan made a motion to pay the bills, second by David Fisher. All were in favor.

     Communications:  The Bassmasters are looking for donation for the 2021 event.

     NYS Dept. of Tax and Financial equalization rate for the 2021 assessment roll is, 84%.

     Justice court fund for the month o April 2021, The town received $567.00 and the state received $2,193.00.

     St. Lawrence One Stop Career center sent their summer youth work agreement, the town is waiting to hear back from the insurance company regarding this.

 Highway: Bill is waiting to hear back from the town accountant on if the town can bond the payloader, or if it should be leased.

     Bill wants to meet with the highway committee, and look into getting someone hired to learn the water and sewer, and other job duties that are required to work in the highway department.

     Bill updated his agreement for spending Highway Fund.

     The town is going to speak with the county about County Route 30, it is in poor shape, and cannot be maintained properly in the winter time unless the county paves it.

     The Crowned vetch was planted on the hill by the bridge, on 6/9/2021.

     Bill wants to look into getting a tractor, and a road side mower for the town.

     Bill spoke with Bob Henninger about his quality of water, and about giving him a Water inspection report from the department of health.

    Old Business: The Lawyer reports the transfer of the property from Bill Hull is moving forward, a new abstract is being worked on.

    New Business: The board is going to begin looking at and considering the Budget for 2022.

      Kevin Finnegan made a motion, 2nd by Alex Smith to approve the minutes for May 12th, 2021

     The next regular meeting will be on Wednesday, July 14th 2021 at 6:30 P.M.

     Kevin Finnegan made a motion to adjourn the meeting at 7:55 P.M.

     _______________________

     Zoe Hawkins, Town Clerk

May 12, 2021 Board Minutes

    May 12, 2021

     A regular meeting of the Madrid Town Board was called to order was called to order at      6:30 P.M. in the Town Office.

     Members present: Tony Cooper, Garry Wells, Kevin Finnegan, Bill Barkley- Highway Supt. Zoe Hawkins- Town Clerk.  Absent: Alex Smith, and David Fisher.  Also Present: Colin Nicol, Anna Campbell, Sammi Ibey.

     Public Comment: Sammi Ibey is helping with baseball at the park this year, and was wondering how to go about getting reimbursed for stuff she has bought. The board told her that she will need to submit her receipts to be reviewed for approval at the next board meeting. Sammi was also wanting to buy trophies for the kids, and stated she did a fundraiser, and raised  the money to pay for most, if not all of the total amount they will cost.

     The code enforcement officer gave an update, and said that he has issued 15 building permits so far this this year.

     The assessor reported that, Last month she was busy preparing for the roll of upcoming grievance, for the next month, she is going to be taking calls on taxpayers with questions on their assessments. While tax payers can make an appointment with her anytime, this month she is required to advertise additional days of availability by the state. Change notices have been mailed out.  Grievance day is Thursday, May 27, between 4 and 8 PM.

     MDMS: Anna reported that they will be setting up a “drive in movie style” parking for the audience, and have been given the go ahead to proceed from the Department of Health. Anna will be dropping off the COVID contact information to be put on file in the town offices. Anna said that the MDMS was approved for the full grant amount they had applied for. Fundraising has also begun, and there are yard signs printed for donors.

     The board reviewed the monthly report. Kevin Finnegan made a motion, second by Garry Wells to acknowledge receipt of the monthly report. All were in favor.

     The board reviewed the monthly bills, General # 101-103 in the amount of $ 12,032.68, Highway# 73-87 for $33,369.34, Water #26-32 for $1,238.72, Sewer #30-34 for $268.75, Lighting #5 for $1,368.10, and Trust and Agency #5 for $5,208.50.  Kevin Finnegan made a motion, second by Garry Wells to pay the bills. All were in favor.

     Communications:   Ruth Doyle sent an email, with terms in which the Coronavirus State, and Local Fiscal Recovery funds can be used for. This includes, economic impact due to covid, replace lost public sector revenue, provide premium pay for essential workers, and invest in water, sewer, and broadband infrastructure.

     Atlantic Energy will now be the towns Energy Supplier. The bill will still be received from and paid to National Grid.

     Highway Report: Bill is looking into getting Crowned Vetch as a ground cover for the stone wall by the bridge. It is low maintenance, and will help keep the weeds down.

     The new Kubota mower has arrived, and there is no word on the payloader.

      NCC is coming on May 14th to do an inspection on fire alarms, and signal system at the Town Barns.

     The board asked Bill to build more benches for the playground, and clean up the ground where the old bandstand was.

     Bill is looking into getting part time summer help from the county.

     Old Business:  Anna is going to meet with Amy Moulton about moving money into the MDMS account for the book program they assisted with last year.

     The old band stand has been completely removed.

     Tony met with NYPA about the LED light contract, and is awaiting a response from National grid. The town is hoping to have new lights by the end of 2021.

     New Business: Flowers have been planted at the Town sign.

     Ruth Doyle is going to be contacted, to see what is considered infrastructure, and if the Fiscal funds can be spent on equipment.

      Garry Wells made a motion, second by Kevin Finnegan to approve the minutes for the April 14th, 2021 minutes.

     The next regular meeting will be on Wednesday, June 9th, 2021 at 6:30 P.M.

     Kevin Finnegan made a motion to adjourn the meeting at 8:42 P.M.

     _______________________

     Zoe Hawkins, Town Clerk    

April 14, 2021 Board Minutes

April 14, 2021

     A regular meeting of the Madrid Town Board was called to order at 6:30 P.M.

     Members Present: Tony Cooper, Garry Wells, Alex Smith, Kevin Finnegan, Bill Barkley- Highway Supt., and Zoe Hawkins- Town Clerk.  Absent: David Fisher

     Also Present: Collin Nicol, Bill Hull, Collin Loomis, Tammy Hawkins, Anna Campbell, Megan Moulton, Philip Paige.

     Public Comment: Megan Moulton was checking for the beautification committee on where to plant flowers, it was previously mentioned that the first layer on the stone wall recently cleared off by the bridge would be a good spot. For the second layer of the wall, Bill Barkley is going to get quotes on Junipers or something else low maintenance that will help keep the sumac from growing.

     Bill Hull wanted to see how the property transfer is coming along, Collin Loomis has been in contact with Bills attorney about this.

     Anna Campbell reported she will be doing a free prom clothing event in the old Waddington school.

     MDMS asks the board to assist with the costs of the MDMS  children’s  BOOK BUNDLE events. The receipts were submitted prior and have been paid from our MDMS account. Each year  for the past 2 years… we host 2 book bundles events…and each time there are nearly 50 children in our community enriched. This past year we made covid safe the bundles, they were placed in bags for safe pickup at the library. MDMS has $400 invested in this project and we have supplies for the rest of 2021 and for 2022. Would the town assist MDMS  with an amount that  Amy would transfer from the  town children’s  account to the MDMS account? Alex Smith made a motion, second by Garry Wells to allow a transfer of $400.00 or less.  All in favor.

     Anna reported about the new bandstand, Steve will be speaking with David and  the committee  with the goal of design decision later this week. The next big need of the project is the quick removal of the old band stand  to proceed. Work to begin as soon as possible for completion as our Project Leader and our Electrician  have summer  commitments. MDMS was gifted $250 of LED lighting for the stage. Alex Smith made a motion, second by Kevin Finnegan to have the current bandstand removed starting the week of April 19. All were in favor.

     MDMS was selected  to receive a grant that requires our summer plans to be submitted for the payment. We are soon under a time crunch to complete the requirements for the grant award payment.   Info is required on how we plan to proceed on our Summer 2021 event evenings.

     Anna said that, The Madrid Park has a natural lawn space that would be our MDMS responsibility to meet the limitation of 200 people or less at an event.   It is the grass area between the paved path to the playground and across to the water front.  It would begin at the band stand and go back to the far end of the pavilion.

     MDMS has cancelled any food sales and will not use the Park Community Building for foods or as  rain location to respect the need of social distance requirements. SLPEM Board has offered their Carriage Barn for any rain dates. All Covid safety and  safe distance requirements of  1/3 capacity requirements would be in place. We reduced our usual 10 summer nights to only 6 nights….with penciled in bookings for our Summer 2021. MDMS,  upon Town board vote  to proceed. Alex Smith made a motion, second by Garry wells to allow the MDMS to proceed. All were in favor.

     The planning board is working with the vet who wants to build a new clinic at the State highway 310 and county route 44 intersection. The county is involved with this.

     The board is going to request code enforcement officer, Jeff Gilson start submitting monthly reports, and attend board meetings.

     The library is now open by appointment.

     The board reviewed the monthly report. Kevin Finnegan made a motion, second by Alex Smith to acknowledge receipt of the monthly report. All were in favor.

      The board reviewed the monthly bills, General #78-100 for $8,141.58, Highway #58-72 for $8,067.90, Water #21-25 for $2,104.28, Sewer # 24-29 for $2,050.38, Lighting #4 for $1,514.18 and Trust & Agency #4 for $5,208.50. Kevin Finnegan made a motion, second by Alex Smith to pay the bills. All were in favor.

     Communications: The Justice court fund was $404.00 to the town, and $526.00 to New York State.

     Highway Report: Bill presented the updated proposal for the payloader, after the trade in of the current one for $100,000.00, the balance due will be $122,454.00. Alex Smith made a motion, second by Garry Wells to have Bill order the payloader. All were in favor.

     Bill also presented the current quote for a new Kubota mower, with a price of $15,475.32. Alex Smith made a motion, second by Garry Wells to order the new mower.  All in favor.

     Bill is going to be placing several items on the online auction site, including Single Axle dump truck, cab and Chassis, the old lawn mower, and other misc. items.

     The bleachers for baseball have been repaired, and repainted.

     There have been repairs made at the sewer plant, and the chlorine injection lines were replaced at the water plant.

     The docks have been put in, and Bill recommended the one be replaced. The board said to repair and maintain the current docks.

     The board directed the Highway Superintendent to pick up the sand and debris piles on the county roads in the hamlet.

     Old Business:  The Teamster documents have been signed.

     The town is waiting to hear back on getting the street lights upgraded to LED.

     New Business: The town offices will be open to the public, as of April 15th.

     The community building will be open starting May 1st for the use of Bathrooms, but reservations will not be taking for dates before the 4th of July.

     Kevin Finnegan made a motion, second by Alex Smith to approve the minutes from the March 10th, and 24th  meetings. All in favor.

     At 8:14 PM the board went into executive session and came out at 8:28 PM with no votes taken.

     The next regular board meeting will be May 12, 2021 at 6:30 P.m.

     Kevin Finnegan made a motion to Adjourn at 8:29 P.m.

   ________________________

   Zoe Hawkins, Town Clerk

March 2021 Minutes

March 10, 2021

     A regular meeting of the Madrid Town Board was called to order at 6:31 pm, via Zoom.

     Members present: Tony Cooper, David Fisher, Garry Wells, Alex Smith, Bill Barkley- Hwy Supt. ,Zoe Hawkins, Town Clerk. Absent: Kevin Finnegan.

     Also Present: Judy Hargrave, and Anna Campbell.

     Public Comment: The board meetings will go back to in person, starting in April, proper Covid guidelines will be followed.

      Anna Campbell gave the MDMS report, she spoke with Sen Ritchie’s Office, and they are going to be giving her new guidelines for outdoor entertainment space in the beginning of April. There are also plans in the works for a new stage down at the park for the MDMS.

     The planning board is hoping that now that courts are opening back up, they will get some compliance from landowners, and the code enforcement.

     The electronic sign downtown will be finished soon, there was a bit of money left to be used towards it, and the time/labor will be donated.

     The Beautification committee wants to plant flowers in the back of the park, however that section of land is used for hay. Bill Barkley suggested planting flowers along the stone wall by the boat ramp, once that is finish being cleaned up.

     Tony is going to contact Aaron Jarvis, to have him come up with a plan to work on the front of the town offices, to help with the snow and ice buildup on the sidewalk.

     The Assessor reported the deadline for exemptions was March 1st. She has been updated the roll, and NYS. Amy also stated she needs a resolution passed, at 100% support from the board members so that she can do a revaluation. Once she gets the support of the board, she will be submitted a budget of estimated costs. Alex Smith Made a motion, 2nd by David fisher to approve Amy Hunt to do a revaluation. All were in favor.

     The board reviewed the monthly report, David Fisher made a motion, 2nd by Garry Wells, to approve. All were in favor.

     The board reviewed the monthly bills, General #49-77 for $27,627.48, Highway #39-58 for $32,551.36, Water # 12-20 for $1,648.32, Sewer #14-23 for $2,765.81, Lighting #3 for $1,547.14, and Trust & Agency #3 for $5208.50. Alex Smith made a motion, 2nd by Garry wells to pay the bills. All in favor.

          Communications: The Justice court fun was $762.00 to the town, and $1,778 to the state. The annual court audit was done, and everything was in order.

     There was an audit done by the Teamsters for the town, for January 2014- December 2020. There was no audit liability found.   

     Highway: Bill wants to trade the payloader in, and keep all the attachments, as the current one is starting to show wear and tear. The current annual amount paid is $32,000, the new amount would be $22,000.  This offer will expire June 21st. Bill would also like to sit down with the highway committee, and put together a 5 year plan for purchasing a new backhoe.

     The snowmobile association should be contacted, as snowmobiles are being careless while crossing roadways, spinning up shoulders, and throwing stone.

      Old business: The property transfer between Bill Hull and the town will soon be completed. The paperwork has to be transferred to the new town lawyer, Collin Loomis.  Bill Barkley is going to get the right of way surveyed, and the drain replaced.

     New Business: Cheryl Labarge asked about using the community building to do a lasagna dinner fundraiser for the Fire Department, the board decided not to allow it at this time, because other organizations have been turned down. The board is hoping to have the community building open May 1st.  This will give them time to learn the guidelines that will have to be put in place due to Covid.

     David Fisher made a motion, second by Garry Wells to approve the minutes of the February 10th meeting. All in favor.

     The next regular meeting will be April 14th at 6:30 P.M.

     Alex Smith made a motion, second by David Fisher to adjourn the meeting at 7:40 P.m.

_______________________

Zoe Hawkins, Town Clerk

 March 24,2021 Special Meeting

     Present: Tony Cooper, David Fisher, Alex Smith, Garry Wells, Bill Barkley- Hwy Supt., Zoe Hawkins-Town Clerk. Absent: Kevin Finnegan.

     Also Present: Collin Nicol

     A special meeting of the Town Board was called to order to discuss 2021 highway expenses.

     The board discussed several pieces of equipment, and plans on how to start replacing them.

     First, piece of equipment is the 2016 John Deere payloader,  it is paid off, and worth 100,000 to trade in towards a new one. A new one would cost $22,000 a year to finance, for 5 years. If the town waits another year to trade it in, then there is a possibility of up to 15% depreciation in trade in price. Alex Smith made a motion, 2nd by Garry Wells to move forward and buy the payloader, All were in favor.

     The next piece of equipment discussed was the 1989 Ford backhoe, Bill is running into issues of no longer being able to find part for this. Bill was hoping to replace this, at some point in the near future, with a broom and a grapple bucket. The price of this would be $129,500.00, and this piece of equipment would be kept long-term. David asked why get these attachments with the backhoe, instead of the payloader. It will be discussed with the Nortrax salesmen on prices to get these attachments with the payloader instead. This discussion was table by the board.

     Next point of discussion was to replace the John Deere lawn mower that is used to mow the 4 cemeteries. The current on has over 4,000 hours on it. A new one would be approximately $15,500.00. Amy Moulton advised that this could be paid for out of the Highway Capitol Fund. There was no further action taken on this.

      Finally, there was talk about replacing the 1996 Chevy pickup with the 2016 Chevy ¾ ton, and getting the Highway Superintendent a new pickup truck. Also there was discussion on roadside mowers, looking to buy used possibly from another town.

     The board talked about the bandstand that is going to be going into the park for the MDMS, Bill will be pouring the cement piers, and then it will hopefully be built in place, with lumber from the Amish.

      The board approved a resolution to set a 2nd fee notice for taxes at $2.00 per parcel.

     Garry Wells made a motion, Second by David Fisher to adjourn the meeting at 7:15 P.M.

______________________

Zoe Hawkins, Town Clerk

January 13, 2021

January 13, 2021

     A regular meeting  of the Madrid Town Board was called to order at 6:30 P.M. Via Zoom.

     Members Present: Tony Cooper, Alex Smith, Garry Wells, David Fisher, Kevin Finnegan,  Bill Barkley- Hwy Super, Zoe Hawkins-Town Clerk

     Also Present: Kevin Acres, Judy Hargrave.

     Public Comment: Kevin Acres presented a Certificate of Recognition to Judy Hargrave for her 30 years of service, from the Board of Legislatures.

     Kevin reports sales tax is going to stay the same.

     CR 30 property, the county will not be responsible for the cost of cleanup, if it’s a foreclosure.

     Kevin also reported, Maxcy Hall at SUNY Potsdam will be a COVID vaccine site, they are hoping to get up to 1,000 vaccines per day, but are unsure of when they will hit that goal.

     MDMS reported they met their goal, for the bandstand, of $19,000, they will be using $1,000.00 of that for plans. They are hoping to meet with Steve Rookey for the plans in February, and hoping to have a new stand for this summer.

     The Board reviewed the monthly report. Kevin Finnegan made a motion 2nd by Alex Smith to approve the monthly report.

     The monthly bills were reviewed. General 1-18 at the amount of $7,598.88, Highway 1-18 for $6882.66, Sewer 1-4 for $1,884.64, Lights #1 for $1,649.84, and Trust & Agency for $30,510.33

     Communications: Mortgage tax was $7,100.59 received on December 11th, 2020.

     A bill was signed for the county to protect workers, that are considered essential, and a list of those jobs were made. There are also Emergency plans, and Protocol that will be put into place for COVID-19.

     The housing Council submitted their final request, and a public hearing will be needed for the close out.

     TSA clean energy is looking to lease 25-30 acres for solar energy.

      The Assessor gave her report. David Fisher made a motion to approve, 2nd by Garry Wells. All were in favor.

     Highway Report: Bill reported that there has been a light snow season so far.

     Truck number 8 has been worked on, a new radiator, and fan clutch were installed.

     Bill also mentioned he has to find out what amount he is getting from CHIPS this year.

 Old Business: The town is waiting to hear back from Teamsters negotiation committee.

 Solar Pilot was discussed, and there were questions in need of answering, such as,  How is the assessment changed? Does it revert to farmland? Does the energy company pay extra taxes? The board decided to table this, and discuss at a later date. Motion made by Kevin Finnegan, 2nd by David Fisher.

New Business: The Highway Dept. gave the agreement to spend town highway funds, of $195,000 for the year for the board members to approve and sign off on.

The Madrid Town Board has opened an HRA for the retirees of the town, in an amount of 2,600.00 per person.

Appointments for 2021:

     David Fisher made a motion, second by Alex Smith to set mileage at $.575 per mile for use of personal vehicles for official town business during 2020. All were in favor.

     Kevin Finnegan made a motion, second by David Fisher to designate the Watertown Daily Times as official newspapers for the Town of Madrid for 2021. All were in favor.

Garry Wells made a resolution, second by Kevin Finnegan to designate the Madrid Community Bank NA as the depository for town money. All were in favor.

     Alex Smith made a motion, second by Kevin Finnegan to hold the regular town board meetings on the second Wednesday of the month at 6:30 pm. All were in favor.

Garry Wells made a motion, second by David Fisher to appoint Sara Schulz and Carrie Rutherford as co-town historians for 2021. All were in favor.

     Kevin Finnegan made a motion, second by Alex Smith to authorize membership in the NYS Association of Towns with Tony Cooper as the delegate and David Fisher as the alternate delegate. All were in favor.

     David Fisher made a motion, second by Garry Wells to authorize the Supervisor to use the short form for the Supervisor’s annual report to the newspaper. All were in favor.

     The Supervisor appointed himself budget officer for 2021.

     Alex Smith made a motion, second by Kevin Finnegan to appoint James Pipher Sr. as Dog Control Officer with a salary of $4,203.00. All were in favor.

     Kevin Finnegan made a motion, second by Garry Wells to appoint Collin Loomis As Town Attorney for 2021 with a salary of $3,225.00. All were in favor.

     Alex Smith made a motion, second David Fisher to appoint Zoe Hawkins  as Registrar of Vital Statistics with a salary of $1,555.00, with Kerri O’Bryan the Deputy. All were in favor.

      Kevin Finnegan made a motion, second by David Fisher to appoint Judy Hargrave as water and sewer billing clerk with a salary of $2,432.00 and Zoe Hawkins as the collector also for $2,432.00. All were in favor.

      Garry Wells  made a motion, second by Alex Smith to appoint Jeffrey Gilson as Code Enforcement Officer for 2021 with a compensation of $10,084.00. All were in favor.

   Kevin Finnegan made a motion, second by Garry Wells to set the Senior Citizen Exemption at $20,000 with a sliding scale to 20%. All were in favor.

   David Fisher made a motion, second by Alex Smith to appoint William Barkley as Water and Sewer Superintendent with a compensation of $5,520.00. All were in favor.

     David Fisher made a motion, second by Kevin Finnegan to appoint Thomas Rutherford as Deputy Water and Sewer Superintendent with a compensation of $500.00. All were in favor.

     Garry Wells made a motion, second by Kevin Finnegan to appoint Kerri O’Bryan as Court Clerk with a salary of $12,546.00. All were in favor.

     Alex Smith made a resolution, second by David Fisher to allow the Highway Superintendent to exchange work with other highway departments when feasible in a fair and equitable manner and to authorize the Supervisor to sign inter-municipal agreements to that effect. All were in favor.

     Kevin Finnegan made a resolution, second by Garry Wells to limit the Highway Superintendent to expenditures of $2,999.99 without Town Board approval. All were in favor.

     Alex Smith made a motion, second by Garry Wells to allow the Supervisor to sign a contract for the provision of emergency medical services for the Town of Madrid with the Madrid Rescue Squad Inc. in the amount of $33,000.00. All were in favor.

     Garry Wells made a motion, second by Kevin Finnegan to authorize the highway Superintendent to attend schools, and conferences in the spring and fall.

     Garry Wells  made a motion, second by David Fisher to pay the following Town Officials Salaries according to the 2020 budget: All were in favor.

      Supervisor                                                  $11,000.00

      Town Clerk                                                $22,153.00

      Town Justice                                              $11,042.00

      Town Council (each)                                  $ 2,750.00

      Highway Supt                                             $44,445.00

      Registrar of Vital Statistics                          $ 1,555.00

      Historian   (each)                                        $ 350.00

      Town Attorney                                           $ 3,225.00

      Assessor                                                    $15,382.00

     The Supervisor appointed David Fisher as Deputy Town Supervisor.

     Zoe Hawkins appointed Kerri O’Bryan and Judy Hargrave as Deputy Town Clerk at an hourly     rate of $16.00. All were in favor.

     The Highway Supt. appointed Thomas Rutherford as Deputy Highway Supt.

     The Supervisor appointed the following committees:

     Planning Board: David Fisher and Tony Cooper

     Insurance: Tony Cooper and Garry Wells

     Highway: Garry Wells and Kevin Finnegan

     Parks and Recreation: Kevin Finnegan and Alex Smith

     Personnel: Tony Cooper and David Fisher

     Water and Sewer: Kevin Finnegan and Alex Smith

     Library: Alex Smith and Garry Wells

     Fire and Rescue: David Fisher and Alex Smith

     5 Year Planning: Tony Cooper and Garry Wells

     Budget & Finance: Tony Cooper and David Fisher

     Audit day will be January 25 at 10 AM.

     Kevin Finnegan made a motion, second by David Fisher to approve the minutes of the December 9th, 2020 town board meetings. All were in favor.

     Next regular meeting will be February 10th @ 6:30 PM.

     Alex Smith made a motion, second by Garry Wells to adjourn at 7:45 PM.

   _______________________________
    Zoe Hawkins, Town Clerk

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