January 13, 2021

January 13, 2021

     A regular meeting  of the Madrid Town Board was called to order at 6:30 P.M. Via Zoom.

     Members Present: Tony Cooper, Alex Smith, Garry Wells, David Fisher, Kevin Finnegan,  Bill Barkley- Hwy Super, Zoe Hawkins-Town Clerk

     Also Present: Kevin Acres, Judy Hargrave.

     Public Comment: Kevin Acres presented a Certificate of Recognition to Judy Hargrave for her 30 years of service, from the Board of Legislatures.

     Kevin reports sales tax is going to stay the same.

     CR 30 property, the county will not be responsible for the cost of cleanup, if it’s a foreclosure.

     Kevin also reported, Maxcy Hall at SUNY Potsdam will be a COVID vaccine site, they are hoping to get up to 1,000 vaccines per day, but are unsure of when they will hit that goal.

     MDMS reported they met their goal, for the bandstand, of $19,000, they will be using $1,000.00 of that for plans. They are hoping to meet with Steve Rookey for the plans in February, and hoping to have a new stand for this summer.

     The Board reviewed the monthly report. Kevin Finnegan made a motion 2nd by Alex Smith to approve the monthly report.

     The monthly bills were reviewed. General 1-18 at the amount of $7,598.88, Highway 1-18 for $6882.66, Sewer 1-4 for $1,884.64, Lights #1 for $1,649.84, and Trust & Agency for $30,510.33

     Communications: Mortgage tax was $7,100.59 received on December 11th, 2020.

     A bill was signed for the county to protect workers, that are considered essential, and a list of those jobs were made. There are also Emergency plans, and Protocol that will be put into place for COVID-19.

     The housing Council submitted their final request, and a public hearing will be needed for the close out.

     TSA clean energy is looking to lease 25-30 acres for solar energy.

      The Assessor gave her report. David Fisher made a motion to approve, 2nd by Garry Wells. All were in favor.

     Highway Report: Bill reported that there has been a light snow season so far.

     Truck number 8 has been worked on, a new radiator, and fan clutch were installed.

     Bill also mentioned he has to find out what amount he is getting from CHIPS this year.

 Old Business: The town is waiting to hear back from Teamsters negotiation committee.

 Solar Pilot was discussed, and there were questions in need of answering, such as,  How is the assessment changed? Does it revert to farmland? Does the energy company pay extra taxes? The board decided to table this, and discuss at a later date. Motion made by Kevin Finnegan, 2nd by David Fisher.

New Business: The Highway Dept. gave the agreement to spend town highway funds, of $195,000 for the year for the board members to approve and sign off on.

The Madrid Town Board has opened an HRA for the retirees of the town, in an amount of 2,600.00 per person.

Appointments for 2021:

     David Fisher made a motion, second by Alex Smith to set mileage at $.575 per mile for use of personal vehicles for official town business during 2020. All were in favor.

     Kevin Finnegan made a motion, second by David Fisher to designate the Watertown Daily Times as official newspapers for the Town of Madrid for 2021. All were in favor.

Garry Wells made a resolution, second by Kevin Finnegan to designate the Madrid Community Bank NA as the depository for town money. All were in favor.

     Alex Smith made a motion, second by Kevin Finnegan to hold the regular town board meetings on the second Wednesday of the month at 6:30 pm. All were in favor.

Garry Wells made a motion, second by David Fisher to appoint Sara Schulz and Carrie Rutherford as co-town historians for 2021. All were in favor.

     Kevin Finnegan made a motion, second by Alex Smith to authorize membership in the NYS Association of Towns with Tony Cooper as the delegate and David Fisher as the alternate delegate. All were in favor.

     David Fisher made a motion, second by Garry Wells to authorize the Supervisor to use the short form for the Supervisor’s annual report to the newspaper. All were in favor.

     The Supervisor appointed himself budget officer for 2021.

     Alex Smith made a motion, second by Kevin Finnegan to appoint James Pipher Sr. as Dog Control Officer with a salary of $4,203.00. All were in favor.

     Kevin Finnegan made a motion, second by Garry Wells to appoint Collin Loomis As Town Attorney for 2021 with a salary of $3,225.00. All were in favor.

     Alex Smith made a motion, second David Fisher to appoint Zoe Hawkins  as Registrar of Vital Statistics with a salary of $1,555.00, with Kerri O’Bryan the Deputy. All were in favor.

      Kevin Finnegan made a motion, second by David Fisher to appoint Judy Hargrave as water and sewer billing clerk with a salary of $2,432.00 and Zoe Hawkins as the collector also for $2,432.00. All were in favor.

      Garry Wells  made a motion, second by Alex Smith to appoint Jeffrey Gilson as Code Enforcement Officer for 2021 with a compensation of $10,084.00. All were in favor.

   Kevin Finnegan made a motion, second by Garry Wells to set the Senior Citizen Exemption at $20,000 with a sliding scale to 20%. All were in favor.

   David Fisher made a motion, second by Alex Smith to appoint William Barkley as Water and Sewer Superintendent with a compensation of $5,520.00. All were in favor.

     David Fisher made a motion, second by Kevin Finnegan to appoint Thomas Rutherford as Deputy Water and Sewer Superintendent with a compensation of $500.00. All were in favor.

     Garry Wells made a motion, second by Kevin Finnegan to appoint Kerri O’Bryan as Court Clerk with a salary of $12,546.00. All were in favor.

     Alex Smith made a resolution, second by David Fisher to allow the Highway Superintendent to exchange work with other highway departments when feasible in a fair and equitable manner and to authorize the Supervisor to sign inter-municipal agreements to that effect. All were in favor.

     Kevin Finnegan made a resolution, second by Garry Wells to limit the Highway Superintendent to expenditures of $2,999.99 without Town Board approval. All were in favor.

     Alex Smith made a motion, second by Garry Wells to allow the Supervisor to sign a contract for the provision of emergency medical services for the Town of Madrid with the Madrid Rescue Squad Inc. in the amount of $33,000.00. All were in favor.

     Garry Wells made a motion, second by Kevin Finnegan to authorize the highway Superintendent to attend schools, and conferences in the spring and fall.

     Garry Wells  made a motion, second by David Fisher to pay the following Town Officials Salaries according to the 2020 budget: All were in favor.

      Supervisor                                                  $11,000.00

      Town Clerk                                                $22,153.00

      Town Justice                                              $11,042.00

      Town Council (each)                                  $ 2,750.00

      Highway Supt                                             $44,445.00

      Registrar of Vital Statistics                          $ 1,555.00

      Historian   (each)                                        $ 350.00

      Town Attorney                                           $ 3,225.00

      Assessor                                                    $15,382.00

     The Supervisor appointed David Fisher as Deputy Town Supervisor.

     Zoe Hawkins appointed Kerri O’Bryan and Judy Hargrave as Deputy Town Clerk at an hourly     rate of $16.00. All were in favor.

     The Highway Supt. appointed Thomas Rutherford as Deputy Highway Supt.

     The Supervisor appointed the following committees:

     Planning Board: David Fisher and Tony Cooper

     Insurance: Tony Cooper and Garry Wells

     Highway: Garry Wells and Kevin Finnegan

     Parks and Recreation: Kevin Finnegan and Alex Smith

     Personnel: Tony Cooper and David Fisher

     Water and Sewer: Kevin Finnegan and Alex Smith

     Library: Alex Smith and Garry Wells

     Fire and Rescue: David Fisher and Alex Smith

     5 Year Planning: Tony Cooper and Garry Wells

     Budget & Finance: Tony Cooper and David Fisher

     Audit day will be January 25 at 10 AM.

     Kevin Finnegan made a motion, second by David Fisher to approve the minutes of the December 9th, 2020 town board meetings. All were in favor.

     Next regular meeting will be February 10th @ 6:30 PM.

     Alex Smith made a motion, second by Garry Wells to adjourn at 7:45 PM.

   _______________________________
    Zoe Hawkins, Town Clerk

February 10, 2021 Minutes

February 10, 2021

     A regular meeting of the Madrid Town Board was called to order at 6:32 PM

     Members present: Tony Cooper, Garry Wells , Alex Smith, David Fisher, Bill Barkley- Highway Supt. ,  Zoe Hawkins- Town Clerk.

     Absent: Kevin Finnegan

     Also Present, Casey Mastro.

     Public Comment: Casey Mastro, from the New York Power Authority  wants to get the street lights in the Town converted to LED. There would be long term savings for the town, and NYPA would be looking at doing service contract for 1-2 years. Tony is going to try to contact National Grid, to try to find a price to purchase the current fixtures.

     Municipal Reports: Anna Campbell  gave an MDMS report, they are hoping to host an Easter Bunny Parade in March, date will be dependent on the Fire dept., and weather. 

     MDMS is also hoping to host a free prom clothing event, if schools will be hosting prom this year.

     MDMS is reading to set up a 1st meeting of the new build of a bandstand with the committee, and board members.  In the near future, MDMS will be announcing online virtual concerts.

     The board reviewed the monthly report, Alex Smith made a motion, 2nd by Garry Wells to approve. All were in favor.

     The board reviewed the monthly bills, General 23-48 in the amount of $9,570.85 Highway 19-38 in the amount of $33,049.46, Water 6-11 in the amount of $2,074.25, Sewer 7-13 in the amount of $3,145.96,  Lighting 2 in the amount of $1,791,  and Trust & Agency 2, for the amount of $5,208.50. Garry Wells made a motion, second by Alex Smith to pay the monthly bills. All were in favor.

     Communications:  The NNY Housing Council submitted in an extension letter, so that they can finish up current projects that were held back due to COVID, and not being able to get building materials in a timely manner. 10 out of the 12 projects are complete.

     The justice court fund for December of 2020, was $713.00 to the town, and $497.00 to the State.

     The town received the 1st quarter sales tax check, in the amount of $89,509.07.

      Highway Superintendent’s Report: Bill reported that he is looking into a new payloader, the current payloader is 5 years old, and has 3,300 hours on it.

Bill was also wanting to address the drainage issue, in the town square, wondering when the property transfer will be completed, so that can be taken care of.

     New Business: The town insurance renewal has been completed, and there have been updated exposure for the equipment.

      Alex Smith made a motion, second by Garry Wells to approve the minutes of the January 13th,  2021.   All in Favor.

     The next regular meeting will be on Wednesday, March 10, 2021 at 6:30 P.M.

     Garry Wells made a motion, 2nd by Alex smith to adjourn the meeting at 7:58 P.M.

     ____________________________

      Zoe Hawkins, Town Clerk

Nov 5, 2020 Planning Minutes

Town of Madrid Planning Board Minutes

November, 5 2020

Time 6:30

Attendees: Joe Finnegan Chr., Allen Kelly Sec., Wayne Day, Bill Hull, Tony Cooper Sup.,

                     Jeff Gilmore Code Enforcement.

Others:

Old Business: The minutes from the previous meeting in October were distributed electronically to members of the board for review. No concerns were noted in response to the Sec. request.

A motion to approve the minutes as written was made by Bill Hull and seconded by Wayne Day.

The minutes were then approved by unanimous consent.

New Business: Joe said that Tony Cooper spoke to Jeff Gilmore about citing Michael Middlemiss on State Street and Chris Brothers on the Brady road. The issues are debris in the yard of the Middlemiss property this includes both the front yard which is an unsightly mess as well as the backyard which is littered with construction debris which encompasses almost the entire yard. The Brother’s residence on the Brady road has numerous vehicles in disrepair and car parts stored haphazardly about the property. It too is unsightly and unsafe. These are in violation of the code for storage of such items.

The Madrid Solar farm is now on hold as the developer is also doing another project in Waddington near Chipman. They want to coordinate the projects when they are ready to start.

Bill Hull is gifting some land to the town to enlarge the parking lot in the downtown area in front of the

Madrid Market and Bank. This will help to ease congestion and deliveries to businesses that are located in that area of downtown. This should help with the addition of the Blue House Restaurant coming in the near future. It will require parking for patrons and it is concerning as to where that might be as at times currently the lot is already crowded. It should also make it easier for trucks to unload when delivering goods and food to the several existing businesses already located in that block of buildings.

Some new construction of buildings at the Museum Property is being considered in the future.

A meeting with the Town Board will be requested in the future to address the need for more diligent enforcement of the existing code.

The Secretary will write a memo to the Town Supervisor requesting that the Boards could meet in an executive session. Suggested to happen before the end of the calendar year if scheduling will permit.

At issue is the need for more extensive enforcement of the existing code to remedy identified issues and problems within the Town that have been noted continually for an extended period of time. Despite these facts little progress has been made on many of these properties. It is the Board’s consensus that more needs to be done including citations and court hearings for offenders. It has become apparent that casual conversations and promises to remedy these situations is not enough as the properties remain as they are and issues are unaddressed.

Wayne Day made a motion to adjourn and it was seconded by Bill Hull. The meeting was adjourned at

ARCHIVED MINUTES